Inspection report software vs SouthSea
Most options are apps you learn, set up and pay for monthly. SouthSea is a service built around how your firm already works.
Most options are apps you learn, set up and pay for monthly. SouthSea is a service built around how your firm already works. From $100 per report, first one free. No monthly fee, no contract.
The short version
Most options are apps you learn, set up and pay for monthly. SouthSea is a service built around how your firm already works.
Why inspectors choose SouthSea
Fully customised to your firm. Your own Word template, your wording, your layout.
Nothing to learn. No app or software to set up. You just send site photos; notes are optional.
Clients and conveyancers see the same report you always send
No risk. Pay per report, nothing in quiet weeks, first report free, stop any time.
A local person you can call. Tell us what you don't like and we fix it. No support tickets.
Your evenings back. Your draft is usually back the same day.
You stay in control. You check and sign every report.
Price and contract
Checked on each product's own site, 23 Oct 2026. Prices in AUD as published, except Spectora, which is USD. GST as stated by each vendor.
Product: SouthSea Automation. Pricing model: Per report. Price: From $100 per report. Contract: No monthly fee, no contract. Free trial: First report free
Product: My Inspection App. Pricing model: Monthly, per user, report caps. Price: $91.25/mo (40 published reports), $111.70/mo (100); $99/user for 2+ users. Contract: Month to month. Free trial: 14 days
Product: InspectAndGo. Pricing model: Monthly, by team size. Price: $59/mo + GST (1 inspector), $119 (3), $249 (7). Contract: Not published. Free trial: 14 days or 5 inspections
Product: ReportAI. Pricing model: Free tier + monthly. Price: Free (3 AI reports/day); Pro $59.99/mo; Expert $118.99/mo; template set-up $399 one-off. Contract: Not published. Free trial: Free tier
Product: InspectEasy. Pricing model: Monthly or yearly, per inspector. Price: $80/inspector/mo, or $64/mo billed yearly. Contract: No contract, cancel any time. Free trial: 14 days
Product: InspectAI. Pricing model: Monthly, per seat (pre-launch). Price: Solo $224–249/mo launch price; Pro $179–199/seat/mo. Contract: Not published. Free trial: 14-day money-back guarantee
Product: Spectora. Pricing model: Monthly or yearly (US pricing). Price: USD. US$109/mo; US$99/mo per extra inspector; optional US$4 per published inspection add-on. Contract: No contracts. Free trial: 2 free inspections
Product: Reports Hub. Pricing model: Monthly. Price: Business $48.99/mo; Pro not published. Contract: Cancel any time. Free trial: Not published
Template, inputs, standards
Product: SouthSea Automation. Your own Word template?: Yes, your existing Word file. Inputs: Site photos; typed or spoken notes optional. AS 4349.1 / 4349.3: Your template, your wording. Setup: Send photos and your template; draft usually same day
Product: My Inspection App. Your own Word template?: No; customisable in-app templates, PDF output. Inputs: Phone/tablet app: photos, video, voice dictation. AS 4349.1 / 4349.3: Yes, AS 4349.1-2007 and 4349.3-2010 templates. Setup: Build or edit templates in Template Wizard
Product: InspectAndGo. Your own Word template?: No; template builder, branded PDF. Inputs: Browser/PWA: photos, video, walk-and-talk voice. AS 4349.1 / 4349.3: AS 4349 templates listed. Setup: Duplicate a starter template and customise
Product: ReportAI. Your own Word template?: Your firm's Word template on Expert plan; Word export on all. Inputs: Phone app: photos, plan pins, voice and written notes. AS 4349.1 / 4349.3: Not published as templates. Setup: Self-serve; optional $399 template set-up
Product: InspectEasy. Your own Word template?: No; template builder with custom fonts and colours. Inputs: iOS/Android app. AS 4349.1 / 4349.3: Yes, incl. AS4349.1-2007 and AS4349.3-2010. Setup: Pre-made templates or build your own
Product: InspectAI. Your own Word template?: No; build your own templates in-platform. Inputs: App: photos, video, voice. AS 4349.1 / 4349.3: Not published (cites NCC and guides). Setup: Guided setup checklist; waitlist, not launched
Product: Spectora. Your own Word template?: No. Inputs: App. AS 4349.1 / 4349.3: No native AS 4349 templates (per InspectAndGo comparison). Setup: Rebuild templates for AU
Product: Reports Hub. Your own Word template?: No; generates A4 PDFs. Inputs: Browser/PWA: photo upload and annotation. AS 4349.1 / 4349.3: Not published. Setup: Self-serve
When software fits, and when SouthSea does
Software is the better fit if you do many reports a month, so a flat fee works out cheaper; want to finish the report on site, on your phone; are happy to adopt the app's template or rebuild yours in it; want booking, invoicing and agreements in the same tool.
SouthSea is the better fit if you have a Word template you don't want to change; do a moderate number of reports a month; would rather hand off the first draft than write it faster yourself.
Running a larger team? Ask about bundle pricing, or having it installed for your firm.
Proof
One Melbourne inspector cut a long report from 90 minutes to 40 minutes.
FAQ
How much does it cost to automate inspection report writing?
Apps run from about $49 to $250 a month per inspector. SouthSea is from $100 per report, with your first report free and no monthly fee.
Per report or per month: which is cheaper?
Divide the monthly fee by the reports you do. A flat fee suits high volume; per report suits steady or seasonal work, since you pay nothing in a quiet month.
Can I outsource building inspection report writing in Australia?
Yes. You send site photos and optional notes, a draft comes back in your Word template, usually the same day, and you review, finish and sign it.
Inspection software or custom automation?
Software gives you a tool to write reports faster yourself. Custom automation fits around how you already work and produces the draft for you.
Can I keep my own Word template?
With SouthSea, yes: the draft is your file, in your layout and branding. Most apps use their own template builder and export PDF.
Does it work for larger firms?
Yes: you can ask about bundle pricing for your team, or have it installed for your firm.